Cloud computing is the process of storing data safely somewhere on the Internet rather than on a hard drive on your computer. Using the “cloud” allows you to store significantly more data and protects your files from being lost in the event that something should go wrong with your computer or hard drive. Lawyers would benefit greatly from switching to the cloud system, and here are a few reasons why.
Why Do Lawyers Need Cloud-Based Technology?
There are several benefits for lawyers to switch to cloud-based technology. Added security for clients, protection of files, and access to files from anywhere in the world are just a few ways this system is better than having hard copies in physical storage or relying on a traditional on site servers and computers.
Access Your Files from Anywhere
The great part about using a cloud system is that since files are stored over the Internet, you can access your files from anywhere in the world as long as you are connected. This results in greater productivity, a healthy work-life balance, and the ability to work remotely for you and your employees. Working on the go gives you freedom and flexibility so you can always stay ahead of your work load no matter where you are.
Work as a Team on Shared Files
When you need to divide up work or have multiple people work on a project together, the cloud system makes it easy to share files. Programs such as SharePoint can allow your team members to edit and view the same file and collaborate on a single document to meet deadlines faster.
Using the cloud system eliminates some of the cost of storing files. For an affordable price you can add additional storage. By opting for online storage, your firm will save money on maintaining hardware capable of holding all of your information and save on IT support on those hardware systems if and when something goes wrong.
Cloud computing keeps all your firm’s information, including client files, safe. Your information is stored on an invisible, highly redundant, highly secure server that is protected from any physical disaster, such as damage to your computers, floods, earthquakes, or any other natural disaster. Whatever the physical damage may be, that information stored online is safe and can be backed up frequently. Instead of relying on hard copies as backups, you can guarantee your files are safe.
It is crucial that any firm looking to switch to a cloud-based provider should choose a system that has top-notch security features built in to protect vital information. Office 365 is one example of a service that includes strong security features for your firm, and it is compatible with laptops, desktops, smartphones, tablets, and more.
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